Student Center use policies
Download Student Center use addendum
Scheduling timeline
Special exceptions to the reservations request timeline can be made for weddings and large conferences where a secured location is required for the conference host bid process.
Fall term requests
| Programs | Submission start date | Submission deadline | Confirmation date |
|---|---|---|---|
| Official annual university events | N/A | Jan. 15 | Feb. 1 |
| Registered Student Organization Events | Feb. 1 | March 1 | April 1 |
| All other academic or administrative university department events | April 1 | April 15 | May 1 |
| Non-WSU affiliated events | May 1 | N/A | N/A |
Winter term requests
| Programs | Submission start date | Submission deadline | Confirmation date |
|---|---|---|---|
| Official annual university events | N/A | July 15 | Aug. 1 |
| Registered Student Organization Events | Aug. 1 | Sept. 1 | Oct. 1 |
| All other academic or administrative university department events | Oct. 1 | Oct. 15 | Nov. 1 |
| Non-WSU affiliated events | Nov. 1 | N/A | N/A |
Spring/summer term requests
First come/first served.
Student Center fees
| Space reserved | Registered Student Organization pricing* | University deparment pricing | Outside organization pricing |
|---|---|---|---|
| Ballroom | FREE | $500 | $1,250 |
| Hilberry rooms; rooms 010, 020, 025, 285 or 384 | FREE | $100 | $250 |
| Conference rooms 009, 201, 279, 281, 289 or 389 | FREE | FREE | $100 |
*Registered student organizations will be charged outside organization pricing on all reserved space(s) if an admission fee is charged by the student organization for the event.
Student Center fees include
- All audio-visual equipment installed in the room.
- An audio-visual technician will provide set-up and initial assistance with the event. If an audio-visual technician is needed throughout the duration of the event, a request must be received two weeks prior to the event and will cost $25.00 per hour.
- Use of the dance floor in the Ballroom.
- Seating diagrams available upon request.
Student Center fees do not include
- Production-style lighting and/or lighting techniques i.e., follow spotlights, multicolor lighting, mood lighting, and scene changes.
- Production-style audio, audio techniques and/or any and all related production responsibilities related to the “Client’s” specific stage event(s) and/or stage production(s).
- Events requiring access to the Student Center outside of normal operating hours may request additional building hours for an additional fee. These additional costs will be incurred at the responsibility of the "Client".
Lighting and audio
It is the responsibility of the “Client” to secure the appropriate professional lighting and audio production company of their choosing for events requiring additional lighting and audio production services related to the “Client’s” specific stage event(s) and/or stage productions. The “Client” and any associated affiliates shall not access Wayne State University Student Center audio/visual property and/or equipment and shall not access any areas designated in the auditorium as non-employee restricted areas.
Parking
- Parking may be scheduled for an event by submitting an online parking event form.
- All parking requests should be made at least 10 business days before the event.
Revised June 6, 2024