Apply for funding

 

Student Activities Funding Board

The Dean of Students Office is now offering to the WSU community a quick and easy way for student organizations to request support from Student Activities Funding Board for events and activities. Please take 60 seconds to complete the event idea form, and within three business days, a Dean of Students Office staff member will contact you to discuss your event needs, and the funding that is available.

Some topics include:

  • What kind of event can I do?
    • Examples include: workshops, speakers, performers
  • Can I get funding to hold my event?
  • Prizes and gift cards
    • Note: gift cards can only be requested as prizes for participation in an activity, not for attending an event or meeting
  • What does DOSO have that my organization can use?
    • Example: Jackbox and Bingo Baker

 

Event Idea Form Apply for funding Contact the Coordinator

Updated January 22, 2021
 
 
  • Approved events by semester
  • 2020-21 dates and deadlines
    Event date is on or after Proposal deadline SAFB meeting date

    September 1

    August 4 at noon

    August 6

    September 18

    August 18 at noon

    August 20

    October 1

    September 1 at noon

    September 3

    October 15

    September 15 at noon

    September 17

    October 30

    September 30 at noon

    October 1

    November 13

    October 13 at noon

    October 15

    December 4

    November 4 at noon

    November 5

    December 17

    November 17 at noon

    November 19

    January 1

    December 1 at noon

    December 3

    February 5

    January 5 at noon

    January 7

    February 19

    January 19 at noon

    January 21

    March 3

    February 2 at noon

    February 4

    March 16

    February 16 at noon

    February 18

    April 2

    March 2 at noon

    March 4

    April 16

    March 16 at noon

    March 18

    Fall 2021 semester

    March 29 at noon

    April 1

    Fall 2021 semester

    April 13 at noon

    April 15

    Late proposals will not be accepted

  • Event ideas

    If you are looking to do a crafting activity of some kind, and would like to get items to students, you can check out the following vendors for their activities which can be requested through your proposal. You can also request speakers and other virtual events to fit your programming needs.

    The College Agency

    Neon Entertainment

    Matrix Entertainment

    RK Entertainment

  • Minimum requirements for funding

    All events and proposals must meet the following minimum requirements, or they will be excluded from consideration:

  • Approval process

    SAFB only meets on the dates listed in the “Dates and deadlines” section. Student organizations receive notification of approval or denial within three business days of the SAFB meeting dates. Communication about the proposal and event will only occur with the student who submitted the request. Event proposals may be approved in-full, in-part, not at all, or deferred depending on volume.

    Funding decisions are based on the following criteria:

    • Cost (total and individual line items)
    • Event date
    • Adherence to guidelines/deadlines
    • Group capacity to plan event
    • Impact on campus life
    • Inclusivity of all students and the public
    • Number of proposals submitted per group
    • Similar events already approved

    Why events/expenses get denied

    The following is a non-exhaustive list of why events may be denied in part or completely:

    • Proposal requests a date for funding that is outside the deadline
    • Funding was requested for an item that cannot be approved
    • DOSO cannot confirm the legitimacy of a requested vendor’s services
    • Requested amount for vendor compensation is not fair market value for comparable services
    • Cost is too high
    • Too many similar events are already occurring
    • Group has applied for funding an excessive number of times
    • Event is non-inclusive and/or does not clearly describe the impact on campus life
    • Group did not adhere to policies and/or guidelines
    • Date of event conflicts with another major campus event

    Appeals process

    In the event that your proposal is denied, you have the option to meet with the coordinator prior to the next SAFB meeting to discuss resubmission, in accordance with posted deadlines. If your proposal is denied a second time, you may file a written appeal in writing within five days with the coordinator. The coordinator will discuss with the Dean of Students and provide a response within five days of receipt of the appeal.

  • Reimbursements

    Receipts and paperwork for any reimbursement must be submitted to DOSO within 60 calendar days of the approved event date. No exceptions will be made for late receipts and paperwork. All receipts must be the original receipt from the vendor/store. If an invoice is provided, it must be marked paid and include the name of person making the payment, method of payment and date of payment.

  • Vendor information

    All vendors must provide their own contract to the Coordinator via email within 10 calendar days of the approval notification. All contracts are reviewed and approved by the Office of General Counsel. DOSO reserves the right to refuse contracting any vendor that does not adhere to the timeline, or acts in a way that is disruptive to normal business operations.

    Vendors should be aware of these policies related to contracting with the University:

    • The contract must be written as one between the vendor and Wayne State University
    • All travel expenses must be incorporated into a flat fee for services being provided
    • Payment will be made in full at the time of services, not before
    • All correspondence regarding contracts and documentation must occur with and through the DOSO coordinator

    In addition to vendor contracts, individuals and businesses will be required to complete a W9 if services have not been provided to the University previously. Businesses and other entities are also required to complete a New Vendor Form. These documents will be requested after an event is approved by the Coordinator via email to the vendor.

  • Serving on SAFB

    SAFB consists of student involved on-campus who represent different backgrounds at Wayne State. Applications for SAFB open up every April for the following academic year, with interviews and selection occurring in May. SAFB candidates must apply online and interview for the position with a committee composed of staff and students. SAFB is guided by the strategic plan of the University.

    Applicants must meet the minimum following requirements:

    • Be in good standing with the University
    • Have an earned cumulative GPA of 2.50, and maintain that for the academic year
    • Have earned at least 24 undergraduate credits or 12 graduate credits at Wayne State
    • Be available for fall semester meetings on Thursdays from 4 to 6 p.m.
    • Not hold a leadership position simultaneously with Campus Activities Team

    Responsibilities of SAFB Members

    • Attend SAFB meetings as scheduled
    • Attend 1-2 SAFB approved events per month
    • Attend 1:1 meetings with DOSO coordinator
    • Complete a mid-semester evaluation each semester

    Students serving on the board are provided an activity award at the beginning of Fall and Winter semesters. Failure to meet the responsibilities laid out here may result in the student refunding the award to the University.

    The application for the 2020-21 academic year will open in April 2020.

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