Apply for funding

• Approved events by semester

  Fall 2018 (PDF)

  Winter 2019 (PDF)

  Fall 2019 (PDF)

  Winter 2020 (PDF)

• 2020-21 dates and deadlines

  Event date is on or after	Proposal deadline	SAFB meeting date
  September 1	August 4 at noon	August 6
  September 18	August 18 at noon	August 20
  October 1	September 1 at noon	September 3
  October 15	September 15 at noon	September 17
  October 30	September 30 at noon	October 1
  November 13	October 13 at noon	October 15
  December 4	November 4 at noon	November 5
  December 17	November 17 at noon	November 19
  January 1	December 1 at noon	December 3
  February 5	January 5 at noon	January 7
  February 19	January 19 at noon	January 21
  March 3	February 2 at noon	February 4
  March 16	February 16 at noon	February 18
  April 2	March 2 at noon	March 4
  April 16	March 16 at noon	March 18
  Fall 2021 semester	March 29 at noon	April 1
  Fall 2021 semester	April 13 at noon	April 15

  Late proposals will not be accepted

• Event ideas

  If you are looking to do a crafting activity of some kind, and would like to get items to students, you can check out the following vendors for their activities which can be requested through your proposal. You can also request speakers and other virtual events to fit your programming needs.

  The College Agency

  Neon Entertainment

  Matrix Entertainment

  RK Entertainment

• Minimum requirements for funding

  All events and proposals must meet the following minimum requirements, or they will be excluded from consideration:

  • Event is free and open to any student and the public
  • Student organization is recognized on Get Involved
  • An event must be created in Get Involved
• Approval process

  SAFB only meets on the dates listed in the “Dates and deadlines” section. Student organizations receive notification of approval or denial within three business days of the SAFB meeting dates. Communication about the proposal and event will only occur with the student who submitted the request. Event proposals may be approved in-full, in-part, not at all, or deferred depending on volume.

  Funding decisions are based on the following criteria:

  • Cost (total and individual line items)
  • Event date
  • Adherence to guidelines/deadlines
  • Group capacity to plan event
  • Impact on campus life
  • Inclusivity of all students and the public
  • Number of proposals submitted per group
  • Similar events already approved

  Why events/expenses get denied

  The following is a non-exhaustive list of why events may be denied in part or completely:

  • Proposal requests a date for funding that is outside the deadline
  • Funding was requested for an item that cannot be approved
  • DOSO cannot confirm the legitimacy of a requested vendor’s services
  • Requested amount for vendor compensation is not fair market value for comparable services
  • Cost is too high
  • Too many similar events are already occurring
  • Group has applied for funding an excessive number of times
  • Event is non-inclusive and/or does not clearly describe the impact on campus life
  • Group did not adhere to policies and/or guidelines
  • Date of event conflicts with another major campus event

  Appeals process

  In the event that your proposal is denied, you have the option to meet with the coordinator prior to the next SAFB meeting to discuss resubmission, in accordance with posted deadlines. If your proposal is denied a second time, you may file a written appeal in writing within five days with the coordinator. The coordinator will discuss with the Dean of Students and provide a response within five days of receipt of the appeal.

• Reimbursements

  Receipts and paperwork for any reimbursement must be submitted to DOSO within 60 calendar days of the approved event date. No exceptions will be made for late receipts and paperwork. All receipts must be the original receipt from the vendor/store. If an invoice is provided, it must be marked paid and include the name of person making the payment, method of payment and date of payment.

• Vendor information

  All vendors must provide their own contract to the Coordinator via email within 10 calendar days of the approval notification. All contracts are reviewed and approved by the Office of General Counsel. DOSO reserves the right to refuse contracting any vendor that does not adhere to the timeline, or acts in a way that is disruptive to normal business operations.

  Vendors should be aware of these policies related to contracting with the University:

  • The contract must be written as one between the vendor and Wayne State University
  • All travel expenses must be incorporated into a flat fee for services being provided
  • Payment will be made in full at the time of services, not before
  • All correspondence regarding contracts and documentation must occur with and through the DOSO coordinator

  In addition to vendor contracts, individuals and businesses will be required to complete a W9 if services have not been provided to the University previously. Businesses and other entities are also required to complete a New Vendor Form. These documents will be requested after an event is approved by the Coordinator via email to the vendor.

• Serving on SAFB

  SAFB consists of student involved on-campus who represent different backgrounds at Wayne State. Applications for SAFB open up every April for the following academic year, with interviews and selection occurring in May. SAFB candidates must apply online and interview for the position with a committee composed of staff and students. SAFB is guided by the strategic plan of the University.

  Applicants must meet the minimum following requirements:

  • Be in good standing with the University
  • Have an earned cumulative GPA of 2.50, and maintain that for the academic year
  • Have earned at least 24 undergraduate credits or 12 graduate credits at Wayne State
  • Be available for fall semester meetings on Thursdays from 4 to 6 p.m.
  • Not hold a leadership position simultaneously with Campus Activities Team

  Responsibilities of SAFB Members

  • Attend SAFB meetings as scheduled
  • Attend 1-2 SAFB approved events per month
  • Attend 1:1 meetings with DOSO coordinator
  • Complete a mid-semester evaluation each semester

  Students serving on the board are provided an activity award at the beginning of Fall and Winter semesters. Failure to meet the responsibilities laid out here may result in the student refunding the award to the University.

  The application for the 2020-21 academic year will open in April 2020.