SAFB only meets on the dates listed in the “Dates and deadlines” section. Student organizations receive notification of approval or denial within three business days of the SAFB meeting dates. Communication about the proposal and event will only occur with the student who submitted the request. Event proposals may be approved in-full, in-part, not at all, or deferred depending on volume.
Funding decisions are based on the following criteria:
- Cost (total and individual line items)
- Event date
- Adherence to guidelines/deadlines
- Group capacity to plan event
- Impact on campus life
- Inclusivity of all students and the public
- Number of proposals submitted per group
- Similar events already approved
Why events/expenses get denied
The following is a non-exhaustive list of why events may be denied in part or completely:
- Proposal requests a date for funding that is outside the deadline
- Funding was requested for an item that cannot be approved
- DOSO cannot confirm the legitimacy of a requested vendor’s services
- Requested amount for vendor compensation is not fair market value for comparable services
- Cost is too high
- Too many similar events are already occurring
- Group has applied for funding an excessive number of times
- Event is non-inclusive and/or does not clearly describe the impact on campus life
- Group did not adhere to policies and/or guidelines
- Date of event conflicts with another major campus event
Appeals process
In the event that your proposal is denied, you have the option to meet with the coordinator prior to the next SAFB meeting to discuss resubmission, in accordance with posted deadlines. If your proposal is denied a second time, you may file a written appeal in writing within five days with the coordinator. The coordinator will discuss with the Dean of Students and provide a response within five days of receipt of the appeal.