Student organization resources

• Student Organization registration

  With over 500 organizations covering 50 different categories it is rare to not find something that peaks a student's interest. However, you can start your own Registered Student Organizations (RSO) using Get Involved. 

  Organization requirements

  • Must have at least two currently registered students
    • one member must be listed as President. Only one president is allowed per organization, but co-presidents may be used.
  • Social Fraternities and Sororities must have an advisor
  • Club sports must answer league questions and be approved by the MHRFC
  • Must submit an operating agreement
  • Must acknowledge that the RSO will follow the following university policies:
    • Anti-Discrimination Statement
    • Title IX – Sexual Discrimination, Harassment & Violence Statement
    • Anti-hazing Statement
    • Drug and Alcohol Abuse on Campus Statute

  Register your student organization

  All student organizations are required to re-register their organization every academic year. Re-registration will begin May 10, 2021 for the 2021-22 academic year. Registration should be completed by the organization's current president.

  How to register a new organization

  How to re-register an existing organization

  How to update your organization’s roster

  All requests are reviewed by the Dean of Students Office within 3-5 business days.

  Benefits of being a RSO

  1. RSOs have access to reserve space in the Student Center and other university spaces for free or at a discounted RSO price
  2. Can apply for SAFB Funding
  3. Participation in various campus events (Festifall, Student Organization Day, Winterfest).
  4. Access to student organization locker space in the Student Center lower level
  5. Access to promote events and opportunities through the Deans of Students Office

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Organization management

  Roster Management

  All organizations are required to have one (1) president and at least one (1) other member. Each organization may only have one president. 

  Managing your roster

  Messaging Members

  1.  Log into Get Involved
  2. Click the box next to account picture
  3. Click "Manage"
  4. Select respective organization
  5. Click the bars next to the organization name in the top left corner
  6. Click "Roster"
  7. Click "Messaging" in the top right hand corner

  Elections

  1. Log into Get Involved
  2. Go to your organization's page
  3. Click "Manage organization"
  4. Select respective organization
  5. Click the bars next to the organizations name in the top left corner
  6. Click "Elections"

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Student organization fairs

  FestiFall

  FestiFall will be held virtually, and hosted on Get Involved on Tuesday, Sept. 1 from 4 to 6 p.m.

  Student Organization Day

  Student Organization Day will take place virtually as part of Homecoming Week 2020 on Get Involved on Wednesday, Sept. 30 from 5 to 6 p.m.

  WinterFest

  WinterFest will held virtually on Get Involved on Wednesday, Jan. 27 from 3 to 6 p.m. Student organizations and departments are invited to sign up for a virtual "table" during the event.

  Steps to register your organization

  1. In order to participate in virtual WinterFest, student organizations must be registered by Friday, Jan. 22. You will not be able to register for WinterFest until your organization registration is approved.
  2. Log into Get Involved and go to manage your organization.
  3. The registration link for WinterFest will show on your organization's homepage. Only members with full events access will be able to register.
  4. Enter a brief summary of your organization (make it fun!).
  5. Organizations call also provide a valid URL for an online meeting (Zoom, Discord, Microsoft Teams, etc.) where existing members will be available during the virtual fair to answer questions from prospective members. 
     Note: if including a video, you should make sure your meeting is set up for the duration of Student Organization Day and someone is there to host the entire time.

  Tips for getting the most impact at Student Organization Day

  • Upload a photo to your organization's profile, if you don't have one. Or update it to something new. 
  • Make sure your organization's homepage is up to date with a detailed description and contact information. 
  • Videos can now be embedded into your organization's description. This is a great way to really showcase what your organization is all about.
  • If using a video meeting (Zoom, Discord, Microsoft Teams, etc.) for WinterFest, set up a meeting for the time and date for the event and assign hosts and co-hosts prior to registering your organization for WinterFest so you have a link to add to the registration.
• Reserving space on campus

  Due to COVID-19 and in accordance with the Wayne State University Public Health Committee, all campus programming, will be offered virtually this year. This also includes all planned events by Registered Student Organizations.

  Classroom spaces

  Classroom spaces are reserved using the event submission in Get Involved. The Dean of Students Office will assist in reserving classroom spaces once the submission is completed.

  Creating a New Event in your Organization

  Please contact 313-577-1010 or dosofrontdesk@wayne.edu with any questions.

  Student Center Administration (SCA) spaces

  Under the guidance recently provided by our Health Policy Committee, we are no longer able to host meetings and events in any Student Center-managed spaces (Student Center, McGregor Memorial Conference Center, St. Andrew's Hall and Community Arts Auditorium). If you are interested in requesting a Student Center-managed space for the winter semester should the directive regarding event spaces change and open up, please fill out this form. Submissions will be reviewed in the order they were received. Submitting this form does not guarantee a reservation.

  Student Center is now accepting tentative reservations for spring/summer 2021. To request Student Center meeting room space, go to the EMS Web App and log in using your AccessID and password.

  If you would like to see the pictures of the spaces, capacity, and A/V capability, please visit reservable spaces. A list of Student Center policies can be found on the policies page.

  If you have any questions, please contact screservations@wayne.edu.

  Note: If you would like your event to appear in your organization's Get Invovled calendar (this will also allow you to track attendance for an event and request the event be added to the Get Invovled newsletter), you may do so by following the Creating a New Event in your Organization instructions and selecting "Create an Event" on the Location Selection page. Please note that by doing this, this DOES NOT secure your reservation of the space.  

  University Library System spaces

  To reserve space in one of the University Libraries, please use the Library Space Reservation Form.

  Library Space Reservation Policies and Reservable Spaces

  Questions should be directed to Marilyn Weiss (ab6947@wayne.edu), Nancy Swenskowski (dx1451@wayne.edu), and Matthew Wisotsky (aj3401@wayne.edu). 

  Note: If you would like your event to appear in your organization's Get Invovled calendar (this will also allow you to track attendance for an event and request the event be added to the Get Invovled newsletter), you may do so by following the Creating a New Event in your Organization instructions and selecting "Create an Event" on the Location Selection page. Please note that by doing this, this DOES NOT secure your reservation of the space. 

• Food policies

  Classroom spaces

  There is no food allowed in classroom spaces.

  Student Center Administration spaces

  Reservations policies

  Catering and food service

  University Library System spaces

  Library Space Reservation Policies

• Using the Event Pass at your event to track attendance

  The Event Check-in App makes attendance tracking easy. As soon as you enable mobile check in, users can access their Event Pass by logging into Get Involved or using the Corq app. When signing into Get Involved, click on your profile picture in the top right of the screen and you will see the "Event Pass" option. Click this and it will display your unique code. To access your event pass in Corq, simply open up your menu in the Corq app and select "Event Pass" to generate your unique pass. 

  After your event, you can export your event attendance by following these steps:

  1. Log into Get Involved
  2. Click on your event and then select "Manage"
  3. Select "Track Attendance." Here you can see a list of your attendees. You can also manage their attendance
     on this page
  4. Click "Export"
  5. The file can be found in your downloads page

  Get Involved resources

  Tracking Event Participation with Event Pass 

  Get your Event Pass

• Promote your event

  The Dean of Students Office can help promote your student organizations events and opportunities.

  Promotion request

  Ways we can help promote:

  • Social media 
    We can share your Facebook, Instagram, Twitter posts that relate to your event or opportunity
  • Get Involved Newsletter
    Your event or opportunity can be included in the newsletter that goes out Sundays and Wednesdays

  Note: this is not a request for artwork/graphics or content creation. If you need assistance with design, we would suggest working with Student Center Graphics or a free service like Canva. Events and opportunities should be for current Wayne State University students.

• Marketing

  Design services

  The Student Center provides various marketing services for registered student organizations

  • Student Center Graphics – design and printing
  • Digital Signs – displayed in the Student Center Building

  University logo

  All registered student organizations may use the WSU logo. Organizations must follow the university branding guidelines. University logos can be found on the Marketing and Communications website.

  Branded merchandise

  Any merchandise that displays Wayne State’s name or logos (T-shirts, hats, giveaways, awards, etc.) must be purchased through a licensed vendor. Please see the list of licensed vendors on the Marketing and Communications website.

• Apply for event funding

  Student Activities Funding Board

  For the fall 2020 semester, Student Activities Funding Board (SAFB) will be funding student organization events that occur digitally. Registered Student Organizations will be able to still request funding for vendors, workshops, speakers, performers, etc., and also receive funding for supplies for events that can be shared with students. Student organizations are encouraged to apply for funding for their events, and may use digital platforms such as Zoom and Microsoft Teams to facilitate them. If you have previously been approved for funding for the 2019-20 academic year, and your event was cancelled due to COVID-19, please contact Ryan Mitchell in the Dean of Students Office to discuss implementing your event digitally during fall 2020. 

  Read more

• Fundraising

  Fundraising options

  • Student organizations can register to hold a bake sale at approved campus locations including State, Hall, Student Center, General Lectures and Old Main. You can register here.
  • Student organizations can request departmental help and fundraise through their budgets.
  • Apply to be a part of Wayne State's crowdfunding program called Warrior Funder through the project application.
• Banking information

  Effective Dec. 21, 2018, the Dean of Students Office will no longer service student organization agency accounts. Instead, student organizations are encouraged to establish business checking accounts with a banking institution, and while the Dean of Students Office does not recommend a particular institution, a special student organization business account is being offered by Michigan First Credit Union, located on the first floor of the Student Center and the 5057 Woodward Building (behind the Welcome Center).

  Read more

• Training

  For a full list of training resources, please see our Get Involved training page.

  RSVP for an in-person training

• Student organization lockers

  Student organizations may reserve locker space located in the lower level of the Student Center. 

  Student organizations must be registered for the current academic year and the form must be completed by the organization's president.

  Request a locker

  Use of storage space

  • The locker is to be used for the storage of your organization's materials—not for personal storage.
  • An authorized lock will be issued by the Dean of Students Office—any other locks will be cut off and discarded.
  • No flammable materials or perishable goods may be stored in lockers. 

  Risk of loss or damage

  Wayne State University shall not be liable for any damages or loss to the contents of the locker for any reason, including, but not limited the following examples: as a result of theft, disappearance, vandalism, fire, water, leaking pipes, weather, rain, or electrical malfunction.

  Right to enter, inspect, repair

  The Dean of Students Office or Student Center Administration shall have the right to open and if necessary empty the locker if access is required to inspect or make repairs to the area.

  Period of occupancy

  • Locker use is for a period of one year beginning in August and continuing through until the end of the spring semester in May.
  • Organizations will have the opportunity to reapply each May for the following Academic Year.
  • Organizations will not need to vacate space if successful in the reapplication process.
  • In the event of the termination of permitted occupancy based on non-renewal or administrative action based on the Student Code of Conduct, the Registered Student Organization (RSO) shall remove the contents of the locker no later than the date in which such termination is effective. If the RSO does not empty the locker, Dean of Students Office may order the emptying of the locker and may dispose of the contents as if the contents were abandoned property of no value.
  • To the extent possible, two week notice by e-mail message to the Primary Contact listed on the organization’s Get Involved page will be provided when a locker needs to be vacated.