Student organization resources

• Student Organization registration

  With over 500 organizations covering 50 different categories it is rare to not find something that peaks a student's interest. However, you can start your own Registered Student Organizations (RSO) using Get Involved. RSOs only require at least two currently registered WSU students to be recognized.

  Register your student organization

  All student organizations are required to re-register their organization every academic year. Re-registration will begin August 5, 2019 for the 2019-20 academic year.

  1. Log in to Get Involved
  2. Click "Organizations"
  3. Click "Register an Organization"
  4. To re-register: Select "Manage" from the waffle menu in the upper right of your screen. Select the organization you would like to re-register. On the following page you will see a blue box that says "Re-register This Organization", then complete the form. Please review how to change your roster if you had a change in presidents before re-registering your organization.
     To register a new organization: Click the organizations tab. On the left-hand side click "Register and Organization" then click "Register a New Organization". Please make sure to select "Student Organizations"
  5. Follow all prompts and carefully read instructions before submitting
  6. All requests are reviewed by the Dean of Students Office within 3-5 business days

  Benefits of being a RSO

  1. RSOs have access to reserve space in the Student Center and other university spaces for free or at a discounted RSO price
  2. Can apply for SAFB Funding
  3. Participation in various campus events (Festifall, Student Organization Day, Winterfest).
  4. Access to student organization locker space in the Student Center lower level
  5. Access to promote events and opportunities through the Deans of Students Office

   

• Organization management

  Roster Management

  All organizations are required to have one (1) president and at least one (1) other member. Each organization may only have one president. 

  Managing your roster

  Messaging Members

  1.  Log into Get Involved
  2. Click the box next to account picture
  3. Click "Manage"
  4. Select respective organization
  5. Click the bars next to the organization name in the top left corner
  6. Click "Roster"
  7. Click "Messaging" in the top right hand corner

  Elections

  1. Log into Get Involved
  2. Go to your organization's page
  3. Click "Manage organization"
  4. Select respective organization
  5. Click the bars next to the organizations name in the top left corner
  6. Click "Elections"
• Reserving space on campus

  NEW – the process of reserving space on campus has been streamlined as of August 5, 2019.

  Classroom spaces

  Classroom spaces are reserved using the event submission in Get Involved. The Dean of Students Office will assist in reserving classroom spaces once the submission is completed.

  Creating a New Event in your Organization

  Please contact 313-577-1010 or dosofrontdesk@wayne.edu with any questions.

  Student Center Administration (SCA) spaces

  Please use the EMS WebApp to make your reservation. If your student organization does not appear in EMS as an option for you, you will need to go to SCA (011 Student Center) or call at 313-588-4585 set it up. The student booking the space must be on a roster of a Registered Student Organization to reserve the space.

  List of reservable spaces

  Amplified sound is only allowed on Gullen Mall outside of academic hours. Monday through Thursday after 9:30 p.m., Friday through Saturday after 9 p.m. and Sunday after 10 p.m. For more information regarding amplified sound on Gullen Mall please contact Student Center Administration.

  Questions, please contact screservations@wayne.edu or 313-577-4585.

  Note: If you would like your event to appear in your organization's Get Invovled calendar (this will also allow you to track attendence for an event and request the event be added to the Get Invovled newsletter), you may do so by following the Creating a New Event in your Organization instructions and selecting "Create an Event" on the Location Selection page. Please note that by doing this, this DOES NOT secure your reservation of the space.  

  Community Arts and St. Andrew's Hall funding

  The Office of the President, in collaboration with the Student Senate, has allocated limited funding for a pilot program for student organizations to use St. Andrew's and Community Arts. While funds last, student organizations have the opportunity to host events in either location free of charge during the 2019-20 academic year.

  Eligibility:

  • Student organizations must be recognized by the Dean of Students Office and be in good standing.
  • Only events located in St. Andrew's or Community Arts are eligible for funding. Practices, general body meetings, dress rehearsals, etc. are not eligible.
  • Events must be free to participants and have an estimated attendance of 200 or more in Community Arts and 75 or more in St. Andrew's.
  • Each registered organization is eligible for up to two events but cannot exceed $1,000 in total waived fees.
  • This funding is for the venue only and cannot be used for additional AV support, Police and Campus Safety, or Facilities Planning and Management charges.

  If you have any questions, please contact screservations@wayne.edu. 

  University Library System spaces

  To reserve space in one of the University Libraries, please use the Library Space Reservation Form.

  Library Space Reservation Policies and Reservable Spaces

  Questions should be directed to Marilyn Weiss (ab6947@wayne.edu), Nancy Swenskowski (dx1451@wayne.edu), and Matthew Wisotsky (aj3401@wayne.edu). 

  Note: If you would like your event to appear in your organization's Get Invovled calendar (this will also allow you to track attendence for an event and request the event be added to the Get Invovled newsletter), you may do so by following the Creating a New Event in your Organization instructions and selecting "Create an Event" on the Location Selection page. Please note that by doing this, this DOES NOT secure your reservation of the space. 

• Food policies

  Classroom spaces

  There is no food allowed in classroom spaces.

  Student Center Administration spaces

  Reservations policies

  Catering and food service

  University Library System spaces

  Library Space Reservation Policies

• Using the Event Pass at your event to track attendance

  The Event Check-in App makes attendance tracking easy. As soon as you enable mobile check in, users can access their Event Pass by logging into Get Involved or using the Corq app. When signing into Get Involved, click on your profile picture in the top right of the screen and you will see the "Event Pass" option. Click this and it will display your unique code. To access your event pass in Corq, simply open up your menu in the Corq app and select "Event Pass" to generate your unique pass. 

  After your event, you can export your event attendance by following these steps:

  1. Log into Get Involved
  2. Click on your event and then select "Manage"
  3. Select "Track Attendance." Here you can see a list of your attendees. You can also manage their attendance
     on this page
  4. Click "Export"
  5. The file can be found in your downloads page

  Get Involved resources

  Tracking Event Participation with Event Pass 

  Get your Event Pass

• Promote your event

  The Dean of Students Office can help promote your student organizations events and opportunities.

  Promotion request

  Ways we can help promote:

  • Social media 
    We can share your Facebook, Instagram, Twitter posts that relate to your event or opportunity
  • Get Involved Newsletter
    Your event or opportunity can be included in the newsletter that goes out Sundays and Wednesdays during the fall and winter semesters
  • Get Involved print and digital calendar marketing
    Have your event included on the Get Involved calendars that go out throughout campus during the fall and winter semesters
    – Monthly calendars – must be submitted mid-month, the month previous to be included
    – Building displays and residence hall banners – are printed and delivered every other week, must be submitted the week prior to print
    – Table tents and digital signs – must be submitted by Tuesday the week prior

  Note: this is not a request for artwork/graphics or content creation. If you need assistance with design, we would suggest working with Student Center Graphics or a free service like Canva. Events and opportunities should be for current Wayne State University students.

• Marketing

  Design services

  The Student Center provides various marketing services for registered student organizations

  • Student Center Graphics – design and printing
  • Digital Signs – displayed in the Student Center Building

  University logo

  All registered student organizations may use the WSU logo. Organizations must follow the university branding guidelines. University logos can be found on the Marketing and Communications website.

  Branded merchandise

  Any merchandise that displays Wayne State’s name or logos (T-shirts, hats, giveaways, awards, etc.) must be purchased through a licensed vendor. Please see the list of licensed vendors on the Marketing and Communications website.

• Apply for event funding

  Student Activities Funding Board

  Funding for student events is allocated by the Student Activities Funding Board (SAFB), which is comprised of students. Funding is provided for students to plan programs and events that enhance campus life for other students. Funding is not guaranteed, including for previously approved events and any submissions that do not meet the minimum requirements will be denied. 

  Read more

• Fundraising

  Fundraising options

  • Student organizations can register to hold a bake sale at approved campus locations including State, Hall, Student Center, General Lectures and Old Main. You can register here.
  • Student organizations can request departmental help and fundraise through their budgets.
  • Apply to be a part of Wayne State's crowdfunding program called Warrior Funder through the project application.
• Banking information

  Effective Dec. 21, 2018, the Dean of Students Office will no longer service student organization agency accounts. Instead, student organizations are encouraged to establish business checking accounts with a banking institution, and while the Dean of Students Office does not recommend a particular institution, a special student organization business account is being offered by Michigan First Credit Union, located on the first floor of the Student Center and the 5057 Woodward Building (behind the Welcome Center).

  Read more

• Training

  For a full list of training resources, please see our Get Involved training page.

  RSVP for an in-person training

• Student organization lockers

  Student organizations may reserve locker space located in the lower level of the Student Center. 

  Student organizations must be registered for the current academic year and the form must be completed by the organization's president.

  Request a locker

  Use of storage space

  • The locker is to be used for the storage of your organization's materials—not for personal storage.
  • An authorized lock will be issued by the Dean of Students Office—any other locks will be cut off and discarded.
  • No flammable materials or perishable goods may be stored in lockers. 

  Risk of loss or damage

  Wayne State University shall not be liable for any damages or loss to the contents of the locker for any reason, including, but not limited the following examples: as a result of theft, disappearance, vandalism, fire, water, leaking pipes, weather, rain, or electrical malfunction.

  Right to enter, inspect, repair

  The Dean of Students Office or Student Center Administration shall have the right to open and if necessary empty the locker if access is required to inspect or make repairs to the area.

  Period of occupancy

  • Locker use is for a period of one year beginning in August and continuing through until the end of the spring semester in May.
  • Organizations will have the opportunity to reapply each May for the following Academic Year.
  • Organizations will not need to vacate space if successful in the reapplication process.
  • In the event of the termination of permitted occupancy based on non-renewal or administrative action based on the Student Code of Conduct, the Registered Student Organization (RSO) shall remove the contents of the locker no later than the date in which such termination is effective. If the RSO does not empty the locker, Dean of Students Office may order the emptying of the locker and may dispose of the contents as if the contents were abandoned property of no value.
  • To the extent possible, two week notice by e-mail message to the Primary Contact listed on the organization’s Get Involved page will be provided when a locker needs to be vacated.