Student organization resources

• Student Organization registration

  With over 500 organizations covering 50 different categories it is rare to not find something that peaks a student's interest. However, you can start your own Registered Student Organizations (RSO) using Get Involved. 

  Organization requirements

  • Must have at least two currently registered students
    • one member must be listed as President. Only one president is allowed per organization, but co-presidents may be used.
  • Social Fraternities and Sororities must have an advisor
  • Club sports must answer league questions and be approved by the MHRFC
  • Must submit an operating agreement
  • Must acknowledge that the RSO will follow the following university policies:
    • Anti-Discrimination Statement
    • Title IX – Sexual Discrimination, Harassment & Violence Statement
    • Anti-hazing Statement
    • Drug and Alcohol Abuse on Campus Statute

  Register your student organization

  All student organizations are required to re-register their organization every academic year. Re-registration will begin May 9, 2022 for the 2022-23 academic year. Registration should be completed by the organization's current president.

  How to register a new organization

  How to re-register an existing organization

  How to update your organization’s roster

  All requests are reviewed by the Dean of Students Office within 3-5 business days.

  Benefits of being a RSO

  1. RSOs have access to reserve space in the Student Center and other university spaces for free or at a discounted RSO price
  2. Can apply for SAFB Funding
  3. Participation in various campus events
  4. Access to student organization locker space in the Student Center lower level
  5. Access to promote events and opportunities through the Deans of Students Office

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Organization management

  2021 Leadership and Membership training

  Roster Management

  All organizations are required to have one (1) president and at least one (1) other member. Each organization may only have one president. 

  Managing your roster

  Messaging Members

  1.  Log into Get Involved
  2. Click the box next to account picture
  3. Click "Manage"
  4. Select respective organization
  5. Click the bars next to the organization name in the top left corner
  6. Click "Roster"
  7. Click "Messaging" in the top right hand corner

  Elections

  1. Log into Get Involved
  2. Go to your organization's page
  3. Click "Manage organization"
  4. Select respective organization
  5. Click the bars next to the organizations name in the top left corner
  6. Click "Elections"

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Student organization fairs

  FestiFall

  Tuesday, Aug. 31, 2021 from 11 a.m. to 2 p.m.

  FestiFall is Wayne State University's annual tradition that showcases more than 500 student organizations, campus departments, community organizations, and learning communities to incoming students and their guests. During FestiFall, students also have the chance to meet the dean of their school or college and eat a picnic lunch.

  Student organizations, university units/programs, on-campus vendors and community organizations can sign up to host a table. Student organizations must be registered by Aug. 27 in order to participate in FestiFall. 

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office tent.

  Student Organization Day

  Wednesday, Sept. 15, 2021  from 11 a.m. to 2 p.m.

  Student Organization Day is another opportunity for students to interact with more than 500 student organizations, campus departments and programs. 

  One eight-foot table and two chairs will be provided to each organization or department. Electricity is not available for the event. Student Organization Day is an outdoor event. In case of severe weather, it may be cancelled.

  Student organizations must be registered by Sept. 10 in order to participate.

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office tent.

  Please email getinvolved@wayne.edu or call 313-577-1010 with any questions you may have. 

  WinterFest

  Thursday, Feb. 24, 2022  from 11 a.m. to 2 p.m. | Pending Campus Health Committee approval

  WinterFest kicks off new-member recruitment for the winter semester. 

  Due to COVID-19, we have set participant capacity limits for the event. Please plan on no more than two (2) organization representatives at the table. One (1) six foot table and two chairs will be provided to each organization. Space is limited!

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office table.

  Deadline for registration is Monday, Feb. 21st at midnight.

  SpringFest

  Wednesday, Apr. 13, 2022  from 11 a.m. to 2 p.m.

  Celebrate Spring and the end of the semester at SpringFest, a new Wayne State tradition for students to interact with student organizations, campus departments and programs. Exclusive t-shirt giveaway with your OneCard for students and employees!

  One eight-foot table and two chairs will be provided to each organization or unit. Electricity is not available for the event. SpringFest is an outdoor event. In case of severe weather, it may be cancelled. Any food beyond pre-packaged store-bought snacks is not permitted.

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office tent.

  Please email getinvolved@wayne.edu or call 313-577-1010 with any questions you may have.  

  Register for table

   

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  Update your organzation's home page

  Students may want to reach out before or after the fair to get some more information about your organization. This is a great time to refresh your information to make it more apealing to potential new members.

  • Upload a photo to your organization's profile, if you don't have one. Or update it to something new. 
  • Make sure your organization's homepage is up to date with a detailed description and contact information. 
  • Videos can be embedded into your organization's description. This is a great way to really showcase what your organization is all about. All you need to do is paste the YouTube or Vimeo URL into the organization description area and it will automatically embed to your page. 
• Reserving space on campus

  View the Coronavirus site for the latest updates regarding events on campus.

  Event and classroom spaces

  These spaces are managed by Student Center and Campus Reservations. If you would like to see the pictures of the spaces, capacity, and A/V capability, please visit reservable spaces or the list of general purpose classroom spaces. A list of Student Center policies can be found on the policies page.

  Reserve space 

  If you have any questions, please contact screservations@wayne.edu.

  University Library System spaces

  To reserve space in one of the University Libraries, please use the Library Space Reservation Form.

  Library Space Reservation Policies and Reservable Spaces

  Questions should be directed to Nancy Swenskowski (dx1451@wayne.edu). 

  Reserve Library space

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  Create an event in Get Involved

  Make sure your events are in the organization's Get Involved page. These events will be approved by DOSO without a reservation. Please note that by doing this, this DOES NOT secure your reservation of the space – its purpose is for publishing to your organization's calendar and promotion. 

  Reasons to create an event 

  • You can request the event be added to the Get Invovled newsletter.
  • You can manage RSVPs and track attendance for your events. 
  • By tracking attendance you will receive the emails of attendees so you can contact them about upcoming organization events and opportunities and receive event feedback.
  • Based on recent surveys, most students are finding events on campus by looking in Get Involved!
• Food policies

  Classroom spaces

  There is no food allowed in classroom spaces.

  Student Center Administration spaces

  Reservations policies

  Catering and food service

  University Library System spaces

  Library Space Reservation Policies

• Using the Event Pass at your event to track attendance

  The Event Check-in App makes attendance tracking easy. As soon as you enable mobile check in, users can access their Event Pass by logging into Get Involved or using the Corq app. When signing into Get Involved, click on your profile picture in the top right of the screen and you will see the "Event Pass" option. Click this and it will display your unique code. To access your event pass in Corq, simply open up your menu in the Corq app and select "Event Pass" to generate your unique pass. 

  The Event Chck-in App can now check-in and out giving you an accurate attendee number – simply scan the attendee's Event Pass again as they're leaving. This will assist your organization in making sure your event numbers do not exceed the space requirements.

  After your event, you can export your event attendance by following these steps:

  1. Log into Get Involved
  2. Click on your event and then select "Manage"
  3. Select "Track Attendance." Here you can see a list of your attendees. You can also manage their attendance
     on this page
  4. Click "Export"
  5. The file can be found in your downloads page

  Get Involved resources

  Tracking Event Participation with Event Pass 

  Get your Event Pass

• Promote your event

  Promotion

  Get Involved newsletter promotion

  The Get Involved newsletter is a great way to promote events, opportunities and to share your story with Wayne State students. The newsletter is published on Wednesdays and Sundays during the fall and winter semesters and on Sundays during the spring/summer semester.
  Please note that due to space limitations, we do not promote meetings.
  Newsletter categories:

  • Featured stories – These are the image tiles at the top of the email. We want to feature students and Registered Student Organizations and how they're making a difference in the community. This space is reserved for those types of features and important announcements, not event promotion. 
  • Events – Events must be listed in your organization in the Get Involved platform.  
  • Opportunities – This space features opportunities like sign-ups, ticket deals, etc.
  • Career Corner – List jobs and internships in this space
  • Volunteer Hub – Volunteer opportunities have a separate form
• Marketing

  Design services

  The Student Center provides various marketing services for registered student organizations

  • Student Center Graphics – design and printing
  • Digital Signs – displayed in the Student Center Building

  University logo

  All registered student organizations may use the WSU logo. Organizations must follow the university branding guidelines. University logos can be found on the Marketing and Communications website.

  Branded merchandise

  Any merchandise that displays Wayne State’s name or logos (T-shirts, hats, giveaways, awards, etc.) must be purchased through a licensed vendor. Please see the list of licensed vendors on the Marketing and Communications website.

• Apply for event funding

  Student Activities Funding Board

  Student Activities Funding Board (SAFB) provides registered student organizations with event funding to host virtual and in-person activities. Student organizations have implemented a variety of programs and activities including hosting speakers, workshops, and cultural performances, as well as screening films or other networking or social events like dances and mixers. Funding is provided to cover the expenses of services that are provided by others, as well as to cover the cost of food, decorations, supplies, and advertising materials. Funding can only be requested for events that take place on-campus, and remain free and open to the public for their duration.

  Read more

• Fundraising and donations

  Fundraising options

  • Student organizations can register to hold a bake sale at approved campus locations including State, Hall, Student Center, General Lectures and Old Main. Reserve the space with EMS under “Reserve a Bake Sale location”.
  • Student organizations can request departmental help and fundraise through their budgets.
  • Apply to be a part of Wayne State's crowdfunding program called Warrior Funder through the project application.

  Donations

  Student organizations may receive donations from external organizations. These funds are placed in a special gifts account for the student organization's use. Accessing this money will require a Direct Payment Request Form (DPR) [PDF] to be filled out and signed by Dr. Strauss. The DPR requires you to include original purchase receipts. 

• Banking information

  Effective Dec. 21, 2018, the Dean of Students Office will no longer service student organization agency accounts. Instead, student organizations are encouraged to establish business checking accounts with a banking institution, and while the Dean of Students Office does not recommend a particular institution, a special student organization business account is being offered by Michigan First Credit Union, located on the first floor of the Student Center and the 5057 Woodward Building (behind the Welcome Center).

  Read more

• Training

  For a full list of training resources, please see our Get Involved training page.

  Drop in trainings are available in the Student Center. Please RSVP to let the Engagement Navigators know you're coming. You can also request individual training for your organization leaders by emailing getinvolved@wayne.edu. 

• Student organization lockers

  Student organizations may reserve locker space located in the lower level of the Student Center. 

  Student organizations must be registered for the current academic year and the form must be completed by the organization's president.

  Request a locker

  Use of storage space

  • The locker is to be used for the storage of your organization's materials—not for personal storage.
  • An authorized lock will be issued by the Dean of Students Office—any other locks will be cut off and discarded.
  • No flammable materials or perishable goods may be stored in lockers. 

  Risk of loss or damage

  Wayne State University shall not be liable for any damages or loss to the contents of the locker for any reason, including, but not limited the following examples: as a result of theft, disappearance, vandalism, fire, water, leaking pipes, weather, rain, or electrical malfunction.

  Right to enter, inspect, repair

  The Dean of Students Office or Student Center Administration shall have the right to open and if necessary empty the locker if access is required to inspect or make repairs to the area.

  Period of occupancy

  • Locker use is for a period of one year beginning in August and continuing through until the end of the spring semester in May.
  • Organizations will have the opportunity to reapply each May for the following Academic Year.
  • Organizations will not need to vacate space if successful in the reapplication process.
  • In the event of the termination of permitted occupancy based on non-renewal or administrative action based on the Student Code of Conduct, the Registered Student Organization (RSO) shall remove the contents of the locker no later than the date in which such termination is effective. If the RSO does not empty the locker, Dean of Students Office may order the emptying of the locker and may dispose of the contents as if the contents were abandoned property of no value.
  • To the extent possible, two week notice by e-mail message to the Primary Contact listed on the organization’s Get Involved page will be provided when a locker needs to be vacated.