Student organization resources

• Student Organization registration

  With over 500 organizations covering 50 different categories it is rare to not find something that peaks a student's interest. However, you can start your own Registered Student Organizations (RSO) using Get Involved. 

  Organization requirements

  • Must have at least two currently registered students
    • one member must be listed as President. Only one president is allowed per organization, but co-presidents may be used.
  • Social Fraternities and Sororities must have an advisor
  • Club sports must answer league questions and be approved by the MHRFC
  • Must submit an operating agreement
  • Must acknowledge that the RSO will follow the following university policies:
    • Anti-Discrimination Statement
    • Title IX – Sexual Discrimination, Harassment & Violence Statement
    • Anti-hazing Statement
    • Drug and Alcohol Abuse on Campus Statute

  Register your student organization

  All student organizations are required to re-register their organization every academic year. Re-registration will begin May 10, 2021 for the 2021-22 academic year. Registration should be completed by the organization's current president.

  How to register a new organization

  How to re-register an existing organization

  How to update your organization’s roster

  All requests are reviewed by the Dean of Students Office within 3-5 business days.

  Benefits of being a RSO

  1. RSOs have access to reserve space in the Student Center and other university spaces for free or at a discounted RSO price
  2. Can apply for SAFB Funding
  3. Participation in various campus events (Festifall, Student Organization Day, Winterfest).
  4. Access to student organization locker space in the Student Center lower level
  5. Access to promote events and opportunities through the Deans of Students Office

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Organization management

  2021 Leadership and Membership training

  Roster Management

  All organizations are required to have one (1) president and at least one (1) other member. Each organization may only have one president. 

  Managing your roster

  Messaging Members

  1.  Log into Get Involved
  2. Click the box next to account picture
  3. Click "Manage"
  4. Select respective organization
  5. Click the bars next to the organization name in the top left corner
  6. Click "Roster"
  7. Click "Messaging" in the top right hand corner

  Elections

  1. Log into Get Involved
  2. Go to your organization's page
  3. Click "Manage organization"
  4. Select respective organization
  5. Click the bars next to the organizations name in the top left corner
  6. Click "Elections"

  Transition guide [PDF]

  It is important to have ample time spent making sure the incoming student organization leadership have the opportunity to be trained by outgoing leadership. Without taking the time to effectively transition incoming officers, organizations lose the opportunity to continue momentum gained in the previous year. This transition guide is designed to help all officers and student organization leaders have the tools to successfully transition outgoing and incoming officers.

• Student organization fairs

  FestiFall

  Tuesday, Aug. 31, 2021 from 11 a.m. to 2 p.m.

  FestiFall is Wayne State University's annual tradition that showcases more than 500 student organizations, campus departments, community organizations, and learning communities to incoming students and their guests. During FestiFall, students also have the chance to meet the dean of their school or college and eat a picnic lunch.

  Student organizations, university units/programs, on-campus vendors and community organizations can sign up to host a table. Student organizations must be registered by Aug. 27 in order to participate in FestiFall. 

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office tent.

  Student Organization Day

  Wednesday, Sept. 15, 2021  from 11 a.m. to 2 p.m.

  Student Organization Day is another opportunity for students to interact with more than 500 student organizations, campus departments and programs. 

  One eight-foot table and two chairs will be provided to each organization or department. Electricity is not available for the event. Student Organization Day is an outdoor event. In case of severe weather, it may be cancelled.

  Student organizations must be registered by Sept. 10 in order to participate.

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office tent.

  Please email getinvolved@wayne.edu or call 313-577-1010 with any questions you may have. 

  Virtual WinterFest

  Beginning at 8:30 a.m. Tuesday, Jan. 18, through Thursday, Jan. 20

  Because WSU is remote for January, Virtual WinterFest will kick off new-member recruitment for the winter semester and an in-person WinterFest will take place in February. 

  Registered student organizations (RSOs) can sign up to be part of Virtual WinterFest from their organization homepage:

  1. Select the waffle menu in the top right.
  2. Select "Manage," and then your organization.
  3. Click "Sign up" under "Upcoming Virtual Fair Events" and provide a brief description of your organization. 
     When you sign up, please do not provide a link (Zoom, etc.), as we will not be using virtual rooms. 

  The first 100 student organizations to sign up and update their organization page will receive 100 full-color 8.5”x11” copies from the Dean of Students Office for promoting organization recruitment or events during this or the upcoming academic year. Ten student organizations will be selected randomly to receive a free custom (RSO name/logo) 8’ tablecloth. Details will be emailed to organizations after Virtual WinterFest.

  RSO participation

  DOSO asks that all RSOs build out their Get Involved profile to participate in Virtual WinterFest. Because of the multiday format, we will not be using the virutal rooms as we have done in the past. Engagement Navigators are available to help you if you need assistance building out your page. Please email getinvolved@wayne.edu for support. Here's what we recommend:

  • Make sure all of your profile information is updated and correct.
  • Record a video (YouTube or Vimeo) to add to your organization profile description. All you need to do is add the URL to the description box and it will embed the video for you.
  • Add your social media accounts.
  • Add photos to the gallery and flag them for the homepage.
  • Make sure your primary contact is someone who is prepared to answer any inquiries, and change it if necessary. 

  Click here for an example of a full profile page. 

   

  WinterFest

  Thursday, Feb. 24, 2022  from 11 a.m. to 2 p.m.

  WinterFest kicks off new-member recruitment for the winter semester. 

  One eight-foot table and two chairs will be provided to each organization or department. Electricity is not available for the event.

  Check-in and setup will begin at 10 a.m. at the Dean of Students Office table.

  Table registration will open up in January. 

  ---

  Update your organzation's home page

  Students may want to reach out before or after the fair to get some more information about your organization. This is a great time to refresh your information to make it more apealing to potential new members.

  • Upload a photo to your organization's profile, if you don't have one. Or update it to something new. 
  • Make sure your organization's homepage is up to date with a detailed description and contact information. 
  • Videos can be embedded into your organization's description. This is a great way to really showcase what your organization is all about. All you need to do is paste the YouTube or Vimeo URL into the organization description area and it will automatically embed to your page. 
• Reserving space on campus

  View the Coronavirus site for the latest updates regarding events on campus.

  Classroom spaces

  Classroom spaces are reserved using the event submission in Get Involved. The Dean of Students Office will assist in reserving classroom spaces once the submission is completed.

  How to reserve a classroom space

  Please contact 313-577-1010 or dosofrontdesk@wayne.edu with any questions.

  Student Center Administration (SCA) spaces

  To reserve space managed by SCA, use the link below. If you would like to see the pictures of the spaces, capacity, and A/V capability, please visit reservable spaces. A list of Student Center policies can be found on the policies page.

  Reserve SCA space 

  If you have any questions, please contact screservations@wayne.edu.

  University Library System spaces

  To reserve space in one of the University Libraries, please use the Library Space Reservation Form.

  Library Space Reservation Policies and Reservable Spaces

  Questions should be directed to Nancy Swenskowski (dx1451@wayne.edu). 

  Reserve Library space

  Create an event in Get Involved

  Make sure your events are in the organization's Get Involved page. If you submitted an event for classroom space, you event will be approved when DOSO has the space reserved. If have an event in another space, follow the steps to create an event and select "Create an Event" on the Location Selection page. These events will be approved by DOSO without a reservation. Please note that by doing this, this DOES NOT secure your reservation of the space. 

  Reasons to create an event 

  • You can request the event be added to the Get Invovled newsletter.
  • You can manage RSVPs and track attendance for your events. 
  • By tracking attendance you will receive the emails of attendees so you can contact them about upcoming organization events and opportunities and receive event feedback.
  • Based on recent surveys, most students are finding events on campus by looking in Get Involved!
• Food policies

  Classroom spaces

  There is no food allowed in classroom spaces.

  Student Center Administration spaces

  Reservations policies

  Catering and food service

  University Library System spaces

  Library Space Reservation Policies

• Using the Event Pass at your event to track attendance

  The Event Check-in App makes attendance tracking easy. As soon as you enable mobile check in, users can access their Event Pass by logging into Get Involved or using the Corq app. When signing into Get Involved, click on your profile picture in the top right of the screen and you will see the "Event Pass" option. Click this and it will display your unique code. To access your event pass in Corq, simply open up your menu in the Corq app and select "Event Pass" to generate your unique pass. 

  The Event Chck-in App can now check-in and out giving you an accurate attendee number – simply scan the attendee's Event Pass again as they're leaving. This will assist your organization in making sure your event numbers do not exceed the space requirements.

  After your event, you can export your event attendance by following these steps:

  1. Log into Get Involved
  2. Click on your event and then select "Manage"
  3. Select "Track Attendance." Here you can see a list of your attendees. You can also manage their attendance
     on this page
  4. Click "Export"
  5. The file can be found in your downloads page

  Get Involved resources

  Tracking Event Participation with Event Pass 

  Get your Event Pass

• Promote your event

  Promotion

  The Dean of Students Office can help promote your events and student opportunities. 

  Promotion request

  Get Involved newsletter

  Events, opportunities and career opportunities can be published in the student newsletter. Events must be listed in the Get Involved platform. 

  Social media 

  We can share your Facebook, Instagram, Twitter posts that relate to your event or opportunity.

  Print and digital calendars

  DOSO has a series of monthly and bi-weekly calendars that are published around campus. Let us know what events you're hosting to have them included.

  Note: the promotion request is not for artwork/graphics or content creation. If you need assistance with design, we would suggest working with Student Center Graphics or a free service like Canva. Events and opportunities should be for current Wayne State University students.

• Marketing

  Design services

  The Student Center provides various marketing services for registered student organizations

  • Student Center Graphics – design and printing
  • Digital Signs – displayed in the Student Center Building

  University logo

  All registered student organizations may use the WSU logo. Organizations must follow the university branding guidelines. University logos can be found on the Marketing and Communications website.

  Branded merchandise

  Any merchandise that displays Wayne State’s name or logos (T-shirts, hats, giveaways, awards, etc.) must be purchased through a licensed vendor. Please see the list of licensed vendors on the Marketing and Communications website.

• Apply for event funding

  Student Activities Funding Board

  Student Activities Funding Board (SAFB) provides registered student organizations with event funding to host virtual and in-person activities. Student organizations have implemented a variety of programs and activities including hosting speakers, workshops, and cultural performances, as well as screening films or other networking or social events like dances and mixers. Funding is provided to cover the expenses of services that are provided by others, as well as to cover the cost of food, decorations, supplies, and advertising materials. Funding can only be requested for events that take place on-campus, and remain free and open to the public for their duration.

  Read more

• Fundraising

  Fundraising options

  • Student organizations can register to hold a bake sale at approved campus locations including State, Hall, Student Center, General Lectures and Old Main. Reserve the space with EMS under “Reserve a Bake Sale location”.
  • Student organizations can request departmental help and fundraise through their budgets.
  • Apply to be a part of Wayne State's crowdfunding program called Warrior Funder through the project application.
• Banking information

  Effective Dec. 21, 2018, the Dean of Students Office will no longer service student organization agency accounts. Instead, student organizations are encouraged to establish business checking accounts with a banking institution, and while the Dean of Students Office does not recommend a particular institution, a special student organization business account is being offered by Michigan First Credit Union, located on the first floor of the Student Center and the 5057 Woodward Building (behind the Welcome Center).

  Read more

• Training

  For a full list of training resources, please see our Get Involved training page.

  Drop in trainings are available in the Student Center. Please RSVP to let the Engagement Navigators know you're coming. You can also request individual training for your organization leaders by emailing getinvolved@wayne.edu. 

• Student organization lockers

  Student organizations may reserve locker space located in the lower level of the Student Center. 

  Student organizations must be registered for the current academic year and the form must be completed by the organization's president.

  Request a locker

  Use of storage space

  • The locker is to be used for the storage of your organization's materials—not for personal storage.
  • An authorized lock will be issued by the Dean of Students Office—any other locks will be cut off and discarded.
  • No flammable materials or perishable goods may be stored in lockers. 

  Risk of loss or damage

  Wayne State University shall not be liable for any damages or loss to the contents of the locker for any reason, including, but not limited the following examples: as a result of theft, disappearance, vandalism, fire, water, leaking pipes, weather, rain, or electrical malfunction.

  Right to enter, inspect, repair

  The Dean of Students Office or Student Center Administration shall have the right to open and if necessary empty the locker if access is required to inspect or make repairs to the area.

  Period of occupancy

  • Locker use is for a period of one year beginning in August and continuing through until the end of the spring semester in May.
  • Organizations will have the opportunity to reapply each May for the following Academic Year.
  • Organizations will not need to vacate space if successful in the reapplication process.
  • In the event of the termination of permitted occupancy based on non-renewal or administrative action based on the Student Code of Conduct, the Registered Student Organization (RSO) shall remove the contents of the locker no later than the date in which such termination is effective. If the RSO does not empty the locker, Dean of Students Office may order the emptying of the locker and may dispose of the contents as if the contents were abandoned property of no value.
  • To the extent possible, two week notice by e-mail message to the Primary Contact listed on the organization’s Get Involved page will be provided when a locker needs to be vacated.